Here is the November Practical Business Advice Newsletter. Hopefully you'll find the information informative and useful!
Please feel free to pass it on to colleagues and friends.
Business Tips for the Flu Season
Now that the flu season is coming upon us, it is a good time to take a look at your business practices and to take some basic precautions in case your employees become ill. Following is a list of some good practices to consider. This list is not inclusive, nor does it take the place of an official flu plan or business continuity plan. However, it does cover some good business practices that should be followed all year long.
- Identify a designated backup person for each function in the business. Especially identify those individuals who have time sensitive responsibilities and ensure the backup is versed in their duties and can access the necessary data and systems. You need to ensure that essential information can be readily accessible should key staff be off work.
- Appoint a designated individual (and a backup) who will be responsible for communicating updates and managing the office in the event of an emergency.
- Have a list of secure passwords for computers and security systems, etc. Can absent employees/supervisors access voicemail/email to set up “out of office” notifications? If not, is there an alternate plan to let customers, suppliers, etc. know of any absences?
- Prepare a plan for essential people to be able to work from home (ex. laptop computers with remote access). Test the access to ensure it works properly.
- Ensure that you will be able to access any financial information that may be maintained by others (ex. accounting records maintained by outside bookkeepers). Create an on-going backup/sharing plan.
- Ensure that bills can be paid and cheques issued, signed and delivered as required (critical area to have a backup person).
- Update employee home contact information in case there were any changes since it was last reviewed.
- Supply company vehicles and offices with disinfecting products for hands and surfaces.
- Ensure cleanliness of commonly used surfaces (door handles, elevator buttons, etc.) by additional cleanings with disinfectants. Encourage staff and contractors to frequently clean and disinfect vehicles and other common areas.
- Encourage staff and any contractors to get the flu vaccinations.
It’s easier to plan in a “normal” time than in a state of chaos. If you pro-actively plan for potential staff absences then you can minimize the impact on your business and the stress level of your business.
If you have any particular topics you'd like to hear about in upcoming issues, your feedback would be appreciated.
Strategic Business Advisor
Business Solutions Inc.
Calgary, AB T2T 4S1
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Free Informative Webinars with Bizlaunch
Network and Learn – Legal Business Tips with Lawyer, Greg Scott, Nov. 28
- Nov. 27 - How to Create an Effective Website
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- Nov. 29 - Tax Saving Tips for Small Business
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